• Business
  • Finance
  • Banking
  • Education
  • General
  • Law
  • Science
  • IT
  • English

Key Differences

Know the Differences & Comparisons

Difference Between Debit Note and Credit Note

debit note vs credit noteMillions of purchase and sale transactions occur in day to day life, and so does the returns are made by many customers, when the find the products are not upto their requirement. Debit Note and Credit Note are used while the return of goods is made between two businesses. Debit Note is issued by the purchaser, at the time of returning the goods to the vendor, and the vendor issues a Credit Note to inform that he/she has received the returned goods.

When the goods are returned to the seller or supplier, a debit note is issued to him which indicates that his/her account has been debited with the repective amount. On the other hand, when a customer returns goods, a credit note is issued to him which shows that his account has been credited with the amount indicated in the note. Here in the given article we have discussed the substantial differences betweenn debit note and credit note, take a read.

Content: Debit note Vs Credit Note

  1. Comparison Chart
  2. Definition
  3. Key Differences
  4. Video
  5. Conclusion

Comparison Chart

Basis for ComparisonDebit NoteCredit Note
MeaningDebit Note is a document which reflects that a debit is made to the other party's account.Credit Note is an instrument used to inform that the other party's account is credited in his books.
Use ofBlue InkRed Ink
RepresentsPositive AmountNegative Amount
Which book is updated on the basis of note?Purchase Return BookSales Return Book
EffectMinimization in account receivables.Minimization in account payables.
Exchanged forCredit NoteDebit Note

Definition of Debit Note

A commercial instrument made and issued by the purchaser and delivered to seller giving details regarding the amount debited from the seller’s account and the reasons for the same is known as Debit Note. The document provides information to the vendor that a debit has been made to his account in the buyer’s book. The reasons for debiting the account are given as under:

  • When the buyer’s account is overcharged, he sends a debit note to seller.
  • When the buyer returns the goods purchased by him, then also he delivers the debit note.
  • When the buyer undercharges the seller’s account, then he issues debit note.

The seller issues a credit note to the buyer as an acknowledgment of the Debit Note. It is written in blue ink. In general, Debit note reduces the receivables.

Difference Between Debit Note and Credit Note

Difference Between Debit Note and Credit Note

Definition of Credit Note

A memo prepared and issued by one party to the other party, containing the details of the amount credited to the buyer’s account and the reasons for so, is known as Credit Note. It is issued in exchange for the Debit Note. It gives the information to the buyer; that is account is credited in the vendor’s book. The note is prepared with red ink. The reasons for issuing a credit note is as under:

  • When the buyer overcharges the seller’s account, he issues the credit note.
  • When the supplier gets back the goods sold by him to the buyer, then also credit note is issued.
  • A buyer can also send credit note, in case the seller undercharges him.

The issue of credit note shows that the account payables are reduced. In general, it shows the negative amount.

Key Differences Between Debit Note and Credit Note

The following are the differences between debit note and credit note:

  1. A memo sent by one party to inform the other party that a debit has been made to the seller’s account, in buyer’s books, is known as Debit Note. A commercial document which is sent by one party to inform the other party that a credit has been made to buyer’s account, in seller’s books is known as Credit Note.
  2. Debit Note is written in blue ink while Credit Note is prepared in red ink.
  3. Debit Note is issued in exchange for Credit Note.
  4. Debit Note represents a positive amount whereas Credit Note prepares negative amount.
  5. Debit Note reduces receivables. On the other hand, Credit Note reduces payables.
  6. On the basis of the Debit Note, purchase return book is updated. Conversely, sales return book is updated with the help of a Credit Note.

Video: Debit Note Vs Credit Note

Conclusion

Normally, a debit note is issued when there is a return outward (purchase return) while in the case of return inward (sales return) credit note is issued. In a transaction, when the buyer returns the goods to the seller, the buyer will issue a debit note and the opposite party will issue a credit note in exchange for the debit note. Hence, they are the two aspects of the same transaction.

You Might Also Like:

debit-vs-credit-in-accounting-thumbnailDifference Between Debit and Credit in Accounting credit card vs debit cardDifference Between Credit Card and Debit Card purchase order vs invoiceDifference Between Purchase Order and Invoice letter of credit vs bank guaranteeDifference Between Letter of Credit and Bank Guarantee ATM card vs debit cardDifference Between ATM card and Debit card Bill of exchange and promissory noteDifference Between Bill of Exchange and Promissory Note

Comments

  1. shraddha says

    June 22, 2016 at 4:57 pm

    It is very Nice article.it was very helpful for me to clearing my concept about Debit and credit note,
    Thank you!!!

    Reply
  2. T N Manoharan says

    June 30, 2016 at 1:28 pm

    Is it mandatory to issue debit note and credit notes in blue and red ink only

    Reply
    • Surbhi S says

      June 30, 2016 at 2:38 pm

      Yes

      Reply
    • Madhu says

      April 13, 2018 at 11:16 am

      It is very useful for my sem exams😊

      Reply
  3. sudhir kumar says

    August 24, 2016 at 11:04 am

    cleared the concept of debit note & Credit note
    Thank you

    Reply
  4. kuldeep says

    October 26, 2016 at 9:30 am

    Thanks for the article

    Reply
  5. Rak says

    December 22, 2016 at 11:26 am

    Thanks for your help

    Reply
  6. amol says

    February 16, 2017 at 5:28 pm

    It is really helpful….
    Thank you

    Reply
  7. Ikbal says

    February 16, 2017 at 7:50 pm

    The article was very helpful to me and it helped me in clearing the debit note and credit note…
    Thank you…..

    Reply
  8. kiran says

    March 8, 2017 at 10:10 pm

    Thanks for your great help….it is very useful for the freshers to learn.

    Reply
    • Surbhi S says

      March 9, 2017 at 9:38 am

      Glad to know that the article helped you. We really value your views and opinions, keep sharing and visiting.?

      Reply
  9. zavvar says

    May 8, 2017 at 2:51 pm

    Excellent !!
    Helped me to clear my concept.

    Reply
  10. Shubham Goyal says

    June 14, 2017 at 11:08 am

    It is very helpful thanks.

    Reply
  11. sonal says

    June 22, 2017 at 1:24 pm

    very helpful article

    Reply
  12. Prathap says

    July 8, 2017 at 2:04 pm

    thank you,
    really its very useful article

    Reply
  13. nancer says

    July 24, 2017 at 10:29 am

    Hello there! thank you for the amazing article,
    thank you.

    Reply
  14. Khaleel says

    August 22, 2017 at 10:45 am

    Nyc…. Clear, simple and easy to get in.

    Reply
    • Surbhi S says

      August 23, 2017 at 9:44 am

      Thank you all the readers for sharing your views with us, it means a lot.. 🙂

      Reply
  15. isaiah sithole says

    December 28, 2017 at 11:10 am

    very useful indeed keep posting us some more accounts related topics ,thank you.

    Reply
  16. AGRO says

    January 15, 2018 at 9:47 am

    Hi,
    Thank you for amazing article.

    Reply
    • Lakhwinder singh says

      November 22, 2021 at 6:29 am

      It is very helpful

      Reply
  17. Arul says

    April 17, 2018 at 7:22 pm

    Thanks Credit Note/Debit Note Well Explained.

    Reply
  18. SHAREN says

    May 3, 2018 at 11:49 am

    Please clarify regarding the tax relevance.Buyer is eligible for tax on purchase,once the goods returned what is further …….

    Reply
  19. Irfan Ullah says

    September 18, 2018 at 4:34 pm

    Excellent Articale

    Reply
  20. Kate says

    December 21, 2018 at 4:39 am

    A nice article. I like it.

    But if a seller issued an invoice and send it to a customer. Then, the customer returned the item, so seller issued a credit memo, and the customer issued a debit memo. Then, the customer pays fully for the invoice on which items returned. Then, what happens to the credit and debit memos? The seller’s A/R still reduces and the customer’s A/P reduces, right? The customer can offset their debit memo against the seller’s credit memo?

    Reply
  21. Patrick Fuster says

    March 10, 2019 at 3:36 pm

    Thank you

    Reply
  22. HENRY says

    March 11, 2019 at 1:04 pm

    Have been wondering on this; What document is sent in case of a shortage in cash repatriation? That is if you’re collecting cash on behalf of a certain company and you realize a shortfall and you want them to debit the suspense a/c.

    Reply
  23. Lee says

    March 17, 2019 at 8:23 pm

    Great article. I was wondering, I leased a van and paid off 10 months worth of outstanding payments so I could purchase a new van. The contract is now ended. I just received a Credit Note from finance company for £1,795.00

    On the credit note it states 5 months worth of payments I had left in the contract, which I paid off on the settlement offer as part of the 10 months I had left.

    Why would they send me a credit note?

    Many Thanks

    Reply
    • Joseph Abanfo says

      September 25, 2019 at 8:37 pm

      It has made me get a clearer understanding about the notes.
      Thanks

      Reply
  24. HAREM RASHID SAADI says

    September 25, 2019 at 5:47 pm

    Very good explanation

    if I am wrong please you can correct me

    1- I am going to a store and will buy three computers and I will pay (3000$)
    then once I got back them I will figure it out that I only need two computers and I have already mentioned in my book (3000$)
    so I decided to return one computer which costs (1000$) so

    1- I have to make a debit note in my book one computer (1000$) and credit in my book (1000$)

    Am I right?

    Reply
  25. Beny Yoosaf says

    November 5, 2019 at 12:13 pm

    So nicely described the matter, thank you so much.

    Reply
  26. Manar says

    November 20, 2019 at 2:08 pm

    wow, this cleared up the misconception and misunderstanding i always had. Thank You so much

    Reply
  27. Sumit Majumder says

    November 26, 2019 at 3:47 pm

    Thanks for the note…..

    Reply
  28. Shweta Bhoir says

    December 5, 2019 at 5:28 pm

    Thank you for amazing article.

    Reply
  29. Pramod Rout says

    October 28, 2020 at 1:44 pm

    Thank you, Ma’am, it is very helpful to us

    Reply
  30. Adell says

    July 21, 2022 at 5:07 am

    Hi i got question,
    Debit Note reduce acc receivable. But if undercharge, should it be increase in acc receivable? and why need to issues Debit Note instead of Credit Note?

    And vise versa
    Credit Note reduce acc payable, if undercharge it is increase in acc payable right?still need to issues Credit Note?

    I’m still not clear

    Reply
  31. Iris Smith says

    June 9, 2023 at 7:52 am

    Thank you

    Reply

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Top 5 Differences

  • Difference Between PERT and CPM
  • Difference Between Micro and Macro Economics
  • Difference Between Developed Countries and Developing Countries
  • Difference Between Management and Administration
  • Difference Between Qualitative and Quantitative Research



New Additions

  • Difference Between Deforestation, Reforestation and Afforestation
  • Difference Between Race and Ethnicity
  • Difference Between Customer Service and Customer Experience
  • Difference Between Human Capital and Human Development
  • Difference Between Systems Approach and Contingency Approach
  • Difference Between Industrial Relations and Employee Relations
  • Difference Between Introduction and Executive Summary
  • Difference Between Programmed and Non-programmed Decisions
  • Difference Between Depreciation and Devaluation of Currency
  • Difference Between Consumer Market and Business Market

Categories

  • Banking
  • Business
  • Education
  • English
  • Finance
  • General
  • IT
  • Law
  • Science
fb-follow youtube follow

Copyright © 2025 · Key Differences · Contact Us · About Us · Privacy